1	Charge Conference December 8, 2009 6:30 p.m. First United Methodist Church, Dallas
2	Call to Order Rev. Milton Guttierrez
3	Prayer Rev. Linda Roby
4	Election of Secretary Greg Regan
5	Church Council Report Sue Watts
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9	Staff Parish Relations Report Michael Campbell
10	Finance Cathy Bard 2009 Financial Summary 2010 Budget $3,185,138 - (reduced $44,000) Year End need $475,000
11	Finance 2010 Budget Campaign Results 2010 Pledge Need - $2,619,692 2010 Pledges as of 11/30/09 - $2,625,138 Est. on O/S pledges - $300,000 Est. on Non pledges - $100,000
12	Finance November Summary
13	Board of Trustees Heather Gilker
14	Trustees Report Approved renovation of 20k square feet, including taking occupancy of all but 1.5 floors of 1925 Bldg. and renovation of children's area Secured funding for renovation with Goodrich Fund as collateral Major repairs and maintenance to PPE Goodrich Fund oversight - up 18% this year plus $220k in new contributions from bequests and gifts
15	Board of Trustees Report Facilities Elected to postpone recommendation of execution of Masterplan with a call to vote on a Capital Campaign Voted to occupy all but 1.5 floors of 1925 Building Trustees voted to renovate 1925 Building 12.5k sf - $650k Renovated/Secured Children's Educational Wing 7k sf - $100k Refurbished/renovated cooling tower on Crossroads Building - $19k Installing 2 new sump pumps in the basement - $7k Replaced main sewer line in the basement - $4k Total Square footage upgraded of close to 20k sf of our 100k sf facility without a capital campaign
16	Goodrich Fund as of 11/30/09 Fund at $2.2 million vs. $1.7 million at 1/1/09 New contributions of $220k YTD IRR of 21.7%
17	Goodrich Fund Outlays in 2010 Operating Budget: $65k Capital Expenditures - New roof on 1925 Bldg. $30-40k Other to be determined ??? Bank of Texas Note: $605k Goodrich fund secures the note Debt Service on Bank of Texas Note: $25k Est. total outlays in 2010: at least $120-130k
18	Trustee Goals Review timing of Capital Campaign Retire Goodrich Fund Note
19	Pastor's Report Dr. John Fiedler
20	Senior Pastor's Picks Optimize weekly broadcasts of Sunday morning worship Launch weekly lectionary Bible study Welcome 175 new members Prepare and present: “Bobby Socks on Broadway” - Variations “The Peaceable Kingdom” - Chancel Choir “Oklahoma!” - All Church Musical
21	Senior Pastor's Picks (cont.) Call every member who has missed three consecutive Sundays 85% of all youth participate in at least one event per month Increase children's attendance by 5% Create core curriculum unit on “Worship and the Sacraments”
22	Senior Pastor's Picks (cont.) Increase UrbanLife core group by 20 Distribute 2.7 Million pounds of food Launch mission trip with 15 persons going to Costa Rica orphanage Underwrite 2011 Budget through an effective campaign Pay 100% of apportionments
23	Approval 2009 Lay Leadership Committee Rev. Milton Guttierrez
24	Action on Ministerial Candidates Rev. Guttierrez Burton Shepherd Rodney Ward
25	Final Comments/Benediction Rev. Guttierrez
26	Church Council 2009 - Ministry Area Reports
27	Music & Arts Nathan Nichols
28	2009 Completed Goals Altar Guild Completed a beautiful new set of Apostle's banners designed by Melissa Sobotka that hung in the sanctuary on All Saint's Sunday, Nov. 1.
29	2009 Completed Goals Goodrich Gallery Hosted two sculpture exhibits using the newly purchased pedestals - very popular Hosted an exhibit by student artist, Rachel Myre This month the gallery features the paintings of Thelma Goodrich
30	2009 Completed Goals Chancel Choir Presented Brahm's Requiem sung in German with full orchestra and 98 singers on Palm Sunday, April 5, 2009
31	2009 Completed Goals Formed a new a cappella ensemble - Vox Nova
32	2009 Completed Goals Children's Choirs 17% increase in average attendance over the previous choir year
33	2009 Completed Goals Variations Recruited 15 new members Honored Service men and women with their patriotic show in February and raised approximately $38,000 for their choir tour to Washington, D. C.
34	2009 Completed Goals Raised $12,500 for Music and Arts Ministries during the run of ANNIE
35	2009 Completed Goals Refurbished our most valuable piano, the 1901 Steinway grand and placed it in the sanctuary in August
36	2010 Goals Goodrich Gallery Will host a juried exhibit entitled “Interpretations of the Cross” opening on Palm Sunday, March 26, and showing through Holy Week, Easter and the month of April
37	2010 Goals Rotunda Theatre Develop a list of 8 technical support and costume volunteers Reduce our costume inventory by 50% Will present Anatomy of Gray in May and Oklahoma! in July
38	2010 Goals Handbell Choirs Each handbell choir: Steeple/Cymbala, Tower, Carillon, Celebration and Alleluya Ringers will participate in at least one outreach event outside FUMC during the 2009-2010 choir year
39	2010 Goals Chancel Choir Will present Randall Thompson's The Peaceable Kingdom on Sunday, April 18
40	2010 Goals Children's Choirs Will increase their membership by 5% in the 2009-2010 choir year
41	2010 Goals Variations Have recruited 15 new members Will present Bobby Socks on Broadway featuring show-stoppers from Bye, Bye Birdie, Grease and Hairspray on Sunday, February 28 Will tour to Colorado in June
42	Developmental Learning Center Denise LeFevre
43	2009 Goals Completed Presented 9 parenting seminars - exceeded goal by 30% Remained financially solid with excess of $25,000 in reserve Spanish performance by Preschool I & II as part of Christmas program Computer curriculum implemented for 2's, Preschool I & II
44	2010 Goals Remain financially solid with $25,000 in reserve Encourage completion of CDA certification process by staff with practice test class. Increase parenting seminars for young families to 12. Facilitate bi-monthly teacher in-house training events.
45	Children's Ministries Scottie Giffin & Laura McCavit
46	2009 Goal Completed Redesign and furnish Mother's Room
47	2009 Goal Completed Implement a safe and secure check-in & out process for all Children's Education levels.
48	2009 Goal Completed Complete FirstKids childcare space
49	2009 Goal Completed Cultivate Infant Parents relationships with two additional events.
50	2010 Goals Strengthen relationship between our FirstKids and FUMC congregation by adding one new intergenerational event with FirstMentors. Strengthen our young families relationship with new parents by adding one new intergenerational event with UrbanLife.
51	2010 Goals Add one new mission opportunity for FirstKids ages 10-12 in Spring 2010. Increase FirstKids Sunday school attendance by 5% over 2009 average.
52	Youth Ministries Sam Mallick - Youth Council President
53	2009 Sunday School Accomplishments Recruited and trained three new teachers 2010 Goal Put in place a new Youth Sunday School curriculum by September 2010.
54	2009 Higher Ground (UMYF) Accomplishments Had 18 visitors for “Bring a Friend Month” in October. Increase in attendance from 42 (2008) to 46 (2009). 2010 Goal: A 10% increase in attendance.
55	2009-2010 Youth Goal # 1 For the youth group to offer 2,500 community service hours between September 2009 and August 2010.
56	2009-2010 Youth Goal #2 For 85% of the youth group on roll to participate in at least one youth activity a month.
57	2009-2010 Youth Goal #3 To have two parent seminars during the year.
58	Adult Ministries John Bryant
59	Adult Education Accomplishments for 2009: Completed Web-based Bible Study of Gospel of Luke Offered two additional Core Curriculum classes The Story of the Hebrew People World Religions Offered All-day Spiritual Formation Workshop led by Upper Room Ministries during Lent Offered 3 Short Term Bible Studies in January Offered Fall Adult Leader Training Event
60	Adult Education Goals for 2010: Complete Core Curriculum Final Unit: Worship and the Sacraments Origins of Worship The Service of the Word The Sacraments Other Services
61	Adult Education Goals for 2010: Make Spiritual Formation Workshop Annual Lenten Event Main speaker should continue to be author of study book Concentrate on teaching and improving spiritual practices Offer workshops in specific practices led by First Church staff and member
62	Adult Education Goals for 2010: Improve Winter Short Course Offering Continue to offer Invitation to Old Testament Continue to offer Companions in Christ Unit Improve New Testament Offering Increase Enrollment by 10%
63	Adult Education Goals for 2010: Offer Downtown Weekday Bible Study Offer study led by Senior Minister Find time popular with downtown members Utilize UrbanLife space Begin with enrollment of at least 20 members
64	Senior Adult Ministries Betty Watson
65	Senior Adult Accomplishments for 2009: Winter Senior Issues Forum: 6 speaker panel on financial, medical, legal, and insurance issues Full Day FirstMentors Retreat “Stir What You've Got! An Experience of Remembering and Gratitude” Led by Bryan Forrester Expanded Bus Service to Include Variations Fund Raiser First Baptist of Ivy Gap Annie Expanded “Night at the Movies” to include more children and youth Selected 3 Favorite Kids Movies Over half attending were children and youth
66	Senior Adult Goals for 2010: Host Intergenerational Event with FirstKids
67	Senior Adult Goals for 2010: Compile List of Senior Adults Willing to Mentor New Members
68	Senior Adult Goals for 2010: Hold Events Closer to Church to Reduce Bus Usage and Travel Costs
69	Senior Adult Goals for 2010: Involve Each Senior Adult Class in Supporting at Least One Children's Class Event
70	United Methodist Women Susan Davis
71	2010 Goal Nurture our current membership and encourage new members; thereby, increasing our membership by 10
72	2010 Goal Contribute 3,000 total volunteer hours to our Dallas missions
73	2010 Goal $6000 to Mission Giving and $500 each to Dallas Missions.
74	2010 Goal Have four Unit meetings (February, May, August and November) with an average attendance of 50
75	2010 Goal Sponsor the 5^th Sunday Mission Emphasis programs on January 31, May 30, August 29 and October 31 with an average of attendance of 50
76	2010 Goal Host the 2010 United Methodist Women North Texas Conference Annual Meeting at FUMC Dallas on October 16 with an attendance of approximately 250 women.
77	History & Archives Kelvin Meyers
78	2009 Accomplishments Started work on database of membership from 1885 to present Moved Archives from 2^nd floor to new home on 1^st floor administrative wing.
79	2010 Goals Continue membership database Continue oral interviews with various members Work with Media Department to archive video and audio tapes of worship services and various other activities of the church.
80	Evangelism Gable Roby
81	2009 Goal Receive 175 individuals into membership. Progress - 155 as of December 6, 2009
82	2010 Goal Receive 175 individuals into membership One print ad campaign with UrbanLife One print ad campaign for all-church promotions Introduce new shepherding program with 12-15 FirstMentors.
83	Media/Communications Rick Button
84	2009 Accomplishments/Progress Become proficient with Final Cut Pro Can capture live, edit, and post to tape Started editing subcommittee to manage Channel 8 weekly show Replace studio audio board Money has been donated - part of 2010 goals
85	2009 Accomplishments/Progress Recruit and train more volunteers, particularly adults Train a new director Denice Brown, Lizzy McClinchie and Sam Mallick trained as Directors, Gates McClinchie trained as Technical Director Train a new audio engineer - No One New Trained
86	Recruit and train more volunteers (cont.) Train a streaming engineer apprentice Kurt McClinchie and Rick Button are trained and operational Additional Training Marc Oxford and Lance Rose trained as Video Engineers Ben Howell, Morgan McClinchie, and Doug Kerr trained as Camera Operators
87	2009 Accomplishments/Progress 5 Monitors currently operational Texas Room, Harwood Landing, Reception, Narthex, DLC Monitors were wireless and unreliable Converting to wired Shows on First Monitors Weekly DLC show, Weekday show, Sunday show - Operational Memorial Services, Rotunda Shows No, can't connect over wireless 11:00 worship live - Coming soon No, can't connect over wireless
88	2010 Goals Purchase and install digital audio board and patch panel in control room Purchase and install digital switcher in control room Purchase and install additional digital equipment
89	2010 Goals (cont.) Provide 52 30-minute programs to WFAA-TV, Channel 8 Provide 52 Live broadcasts to WFAA-TV, Channel 8.2 Provide Live Christmas Eve program to WFAA-TV, Channel 8
90	2010 Goals (cont.) Recruit additional volunteers Train additional editors on FCP platform Install underground digital fiber cable for live transmission Hard wire monitors for internal live transmission
91	2010 Goals (cont.) Assist with pod casting of sermons Continue to provide live streaming of services and other programs Provide archival DVD for Music and Arts programs when requested Plan for HD Conversion in 2012
92	Congregational Care Elizabeth Cummings
93	Major 2009 accomplishment - Phone call ministry All members who miss 3 consecutive Sundays are called by fellow members of the congregation. Most callers were surprised by how much their calls were appreciated Unexpected benefit - contact information on membership stays up to date
94	Goal for 2010 Explore transportation ministry for members who need regular trips to medical facility for treatment which affects their ability to drive.
95	Goal for 2010 Recruit new lay ministers for Prayer Room and Homebound Visitation Ministry Prayer Room - 5^th Tuesday, 3^rd Wednesday, 3^rd Friday Homebound Visitation - 1 new volunteer
96	Outreach/Missions Ron Horick
97	Disappointments for 2009 Labors For Neighbors and Carpenters For Christ programs - declining volunteer participation Ben Milam Reading Program - suspended
98	New Opportunities Emergency Response Team - in formative stages Primetimers - UM Board of Global Missions program designed for older adults Costa Rica Methodist Orphanage Mission Trip - under consideration
99	Community Christmas
100	One Great Gift of Service Over 400 volunteers assisting in 17 projects
101	Crossroads Community Services
102	Juntos Servimos Adult Mission Trip 2^nd Adult Mission Trip serving in Matamoros
103	Nothing But Nets Raised $2400 for 240 mosquito nets
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105	UrbanLife Blake Pond
106	2009 Accomplishments Partnerships with church programs: OGG and Community Christmas Continues to host FPU and Girls' Bible Study on Monday nights. Social activities i.e. flag football and kickball
107	2009 Accomplishments (cont.) Volunteered with the Dallas Bethlehem Center Playground Project Held UL Council Leadership retreat with new elected members
108	2009 Accomplishments (cont.) UL Center grand opening event Almost 100 members and visitors attended
109	2010 Goals Prayers - Prayer workshop/seminar or Sunday school series on prayer/spiritual relationship Presence - Increase core group from 70-90 Establish 2 additional ongoing small groups
110	2010 Goals (cont.) Gifts - Increase UL participation in church pledge campaign and begin a class fund Service - New Costa Rica mission trip March 2010. Stay tuned for fundraising!
111	2010 Goals (cont.): Witness - Establish 2 partnerships with community: one with Arts District and one other civic/community organization. New marketing efforts and personal calls to invite new people into UL
112	Final Comments Dr. John Fiedler
113	Adjourn